An end-to-end Cabinet platform, delivered through five workstreams.
The Supplier shall deliver analysis & design, AI-assisted document intelligence, capacity building, pilot and rollout, and operations & maintenance , refined during inception and approved in writing by GoSVG before configuration begins.
Analysis, Solution Design & Implementation
- Stakeholder consultations and documentation of the current ("as-is") Cabinet workflow.
- Design of the future ("to-be") workflow, roles, controls and supporting business rules.
- Solution architecture, integration approach and data model , submitted for GoSVG approval.
- Configure, customise and implement the E-Cabinet platform and approved modules.
- Provision of development, testing, training, pilot and production environments.
- No configuration or production implementation proceeds without written GoSVG approval of design artefacts.
Core Functional Scope
The platform supports, at minimum, the following functional areas:
Drafting, internal review, endorsement and onward transmission of submissions, with unique identifiers and real-time concurrent editing.
Secure repository, indexing, version control, full-text search with OCR, audit trail of access and modification.
Compilation and finalisation of agendas, secure distribution of meeting packs to authorised devices.
Capture of decisions and votes, generation of Cabinet Decision Memoranda, action assignment and follow-up.
In-person and hybrid Cabinet meetings with approved enterprise video conferencing integration.
Operational dashboards covering throughput, decisions, action items, and information security posture.
AI-Assisted Document Intelligence
- Semantic search retrieving documents by meaning and context , a search for "road infrastructure funding" surfaces "highway capital expenditure" and related concepts.
- Document summarisation and classification with confidence scoring and human review.
- Automated extraction of action items and decision references for follow-up tracking.
- All AI features operate with human oversight, accountable logging and policy-aligned guardrails.
Capacity Building & Change Management
- User manuals, workflow guides, quick-reference materials and short digital learning aids.
- Training and sandbox environment for hands-on practice prior to pilot and rollout.
- Change Management Plan addressing stakeholder engagement, communications and adoption risk.
- Targeted small-group and one-on-one support for senior officials.
Operations, Maintenance & Knowledge Transfer
- Pre-production penetration testing, vulnerability assessment and security audit prior to go-live.
- Defined SLAs for incident response, support and continuous improvement.
- Structured knowledge transfer to GoSVG ICT and Cabinet Secretariat staff.
- Documented exit and handover plan to safeguard continuity of operations.